We are looking for a detail-oriented Senior Accounts Payable Specialist to help us process a high volume of expenses/payments in a timely and accurate manner.  This position will be responsible for, but not limited to, the overall accounts payable process, managing vendors, ensuring prompt and correct payment of expenses/reimbursements in multiple currencies, ensuring accuracy of coding and general ledger transactions, performing reconciliations and ensuring proper internal controls.  This position must have a strong understanding of US GAAP and finance and accounting concepts, plus great interpersonal and communication skills.

Duties and Responsibilities:

• Responsible for daily processing, review, approval and posting of Accounts Payable transactions, ensuring compliance with US  GAAP, internal policies and procedures and industry best practices.
• Coordinate/support Accounts Payable recording to the monthly financials, including closing the A/P subledger and reconciling the A/P account on a monthly basis.
• Maintain schedule of open AP items that make up the AP balance in the general ledger each month.
• Provide support for, training to and work closely with the other A/P team member(s) and finance team member(s).  Build solid partnership with others on the A/P team and broader finance team to ensure expenses, expense reports and payments are timely and accurate.
•  Maintain internal controls and safeguards for expenses and payments to staff and vendors.
•  Maintain master vendor file/list and manage vendors, including new vendor setup, vendor changes, etc.
• Manage the timely and accurate payment of vendor invoices, employee reimbursements, credit cards and other expenses through EFTs, PayPal payments, checks, domestic wire payments, international wire transactions/payments and other methods of payment.  
•  Ensure expenses, payments and transactions in the GL or subledger are in the proper currency with the proper date/accounting period.
• Strong experience and working knowledge of general ledger, accounts payable, domestic and international disbursements and banking required;
• Respond to vendors, banks, other external inquiries and internal inquiries and research to resolve concerns or discrepancies.  Handle complex problems or questions regarding expenses and payments.
• Answering questions from internal parties such as employees about the A/P processes, systems, coding, approvals, etc.  Being one of the main points of contact in the A/P process and having a great ability to communicate with others.
• Develop and provide training to global staff regarding A/P process and systems, expense coding, etc.  Ability to translate financial concepts to individuals at all levels in the organization – including non-finance colleagues.
• Provide support to the annual audit process preparing assigned detailed audit schedules and reconciliations, including notes and backup documentation. 
• Provide support to the General Accounting Manager and Director of Finance for any queries related to the Accounts Payable function or expenses.
• Assist other members of A/P and finance team to review expense reports/invoices for proper coding of expense account, department, currency, project, contracts, receipts, payment details, etc.  Make corrections and provide approvals as needed.  Sync and manually enter/upload information between finance software platforms.
• Compare system reports to balances and verify system entries.  Reconcile account transactions with the general ledger.  Prepare reports as needed.
• Prepare year-end 1099 reports in compliance with US Federal law
• Assist in creating and maintaining accounting manuals-SOPs, policies and procedures and other working documents as needed.  Assist in development of documentation of procedures and recommendations for process improvements.
• Assist in ensuring accounting system integrity and make recommendations to DOF for ongoing improvements in functionality as required. 
• Keen analytic, organization and independent problem-solving skills; experience in effectively communicating key data, including presentations to management.
• Meticulous attention to detail – demonstrates accuracy and thoroughness. Strong focus on being organized.  Routinely monitors own work to ensure quality.
• Customer-oriented, positive attitude.  Brings a commitment to a work environment that incorporates cultural values, is mission-driven, professional, direct, naturally collaborative, and collegial.
•  Proactive, hands-on thinker who is comfortable working in partnership with senior staff within the organization; 
•  Excellent written and communication skills, proficiency of English language (spoken and written) is required;
•  Participate in Finance and Operations meetings and initiatives
•  Participate or support organizational initiatives or events 
•  Take initiative to learn about climate change