The Project Coordinator (PC) will be responsible for supporting the team with event management, research, and project administration. The PC will take ownership of all the details involved in executing a variety of events that the Coal Cap Project organizes throughout the year, including report launches, high-level salons, and our flagship event, the annual coal cap workshop.
Responsibilities
Event Management
- Oversee the planning and execution of all event logistics. This includes, but is not limited to, booking venues, scheduling and leading meetings with vendors and colleagues, providing guidance on meeting materials, communicating with key contact personnel when necessary, managing the execution of a program on the day of the event, and managing the execution of post-event wrap-up.
- Research event-related vendors (catering, online streaming, interpreters, etc.) and manage a roster of vendors to ensure that the most cost-effective service is provided
- Manage expenses for each event, creating request for proposals (RFPs), obtaining quotes, and seeking guidance from leadership when needed.
Administration
- Coordinate employee travel: provide travel information to employees, book hotels and flights/trains, register attendees for conferences, training, etc.
- Maintain project contract and document library, ensuring project files (both electronic and paper) are well organized and up-to-date.
- Undertake additional tasks and responsibilities as assigned by team leaders, and support colleagues as needed.
Research
- Support the Project Manager in preparing policy analysis, progress updates and annual work plans.
- Assist to review and proofread research reports of partners, press releases, and blogs in both English and Chinese.
- Provide other support to data collection, literature review, translation, etc.