Based in Honolulu, Hawai‘i, the Program Coordinator will provide support to TNC’s Palmyra Program, managing the Program’s business systems, including financial (invoicing and tracking incoming payments, outgoing vendor payments, employee expense reports, quarterly budget summaries, contracts, insurance updates, fee collection), regulatory (permits), scheduling (hiring interviews, pre-trip meetings, team retreats), communications (sharing information and answering questions from Palmyra visitors), and team support (training, organization, filing, procurement, and cargo loading). The Palmyra Program Coordinator will report to the Palmyra Program Director and will work closely with other Palmyra Program team members.

The Coordinator will manage scheduling, paperwork, and fees associated with transportation of all visitors, researchers, partners, staff, and supplies to and from the Palmyra Atoll Research Station.  The Coordinator will invoice visitors and ensure timely payment is received.  He/she will manage vendor payment requests and vendor contracts.  They will perform administrative tasks, including processing forms and maintaining an organized filing system of documents and records. The Coordinator will handle communications (emails, phone calls) from the public and as needed will communicate Palmyra Program updates to TNC staff across the Conservancy, as well as with donors, partners, vendors, and scientists traveling to TNC’s Climate Adaptation and Resilience Laboratory at Palmyra Atoll.

We’re looking for an individual with strong administrative and collaboration experience to join the Hawaii and Palmyra Chapter’s Palmyra Program.   The person who will thrive in this role will have exceptional communication and logistical skills to help them prepare for trips to Palmyra atoll.

If you are eager to be part of a dedicated group that supports island conservation, apply today!

 

• Bachelor’s degree and 2 years relevant work experience or equivalent combination.
• Experience coordinating administrative and financial processes including expense reports, invoices, wire or ACH transfers, and contract payments.
• Experience generating reports, interpreting data and coordinating multiple projects.
• Experience with Microsoft Excel and Word for tracking, business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience with customer service skills and working across teams, communicating with a wide range of people.
• Valid driver’s license