The Office of the President of NRDC is seeking an Office Coordinator to support Executive Assistant, the Manager, President’s office, the Chief of Staff and Strategy, and work with our Chief of Staff and Strategy (CoSS) team located across various offices in the United States. This role works to primarily support the President/CEO’s office as part of the Executive office; as such it is part of one administrative team supporting the planning, strategy, communications, and project implementation of initiatives generated from the President’s Office which includes but is not limited to discreet project work, presentations, agenda/calendaring, coordination and planning of meetings, and daily work to support the Office of the President.

The Office Coordinator will bring a high level of organization and initiative to supporting the Manager, President’s Office, CoSS, and President’s EA as well as their interactions with the members of NRDC Board, media, donors and the greater NRDC staff including but not limited to the NRDC Executive and Institutional Management Teams. This position offers the opportunity to learn/gain exposure to environmental advocacy strategy, institutional strategy design and implementation and project management early in career while also supporting the Manager, President’s Office and CoSS team.

• Supports the President’s Executive Assistant in ensuring the President is fully prepared each day with briefings, helps to track necessary follow-up, and serves as back-up when the EA is out of the office.
• Leads and coordinates the daily tracking of the President’s to do list and directly supports the president as needed.
• Helps to develop necessary processes to ensure internal and external interaction with the President and his office is streamlined and following established protocols.
• Works with Manager, President’s Office, and President’s Executive Assistant to help coordinate the President’s outside engagements including travel, itineraries, and coordination with staff to ensure time is spent strategically and efficiently.
• Assists the Manager, President’s Office and President’s Executive Assistant with preparation and coordination of appointments, meetings, and conferences as needed.
• Assist the President’s Executive Assistant in processing necessary administrative materials including the President’s expense reports and completing timesheets.
• Works with the Manager, President’s Office and CoSS to prepare, coordinate and track key deliverables in support of the President’s Office, including agendas for regularly scheduled and Ad Hoc meetings
• Works with the Manager, President’s Office, and CoSS Team to ensure that the to-do’s from mtgs are captured and completed by team members and others and that key documents maintained in a file management system
• Provides research support and produces first drafts of emails and other documents as directed by the Manager, President’s Office, and CoSS.
• Provides administrative support for the Manager, President’s Office and CoSS team including travel support, logistical support, expense reimbursements, invoices, timesheets, and other administrative forms as needed.
• Works as part of the larger COSS office to ensure adequate coordination of activities in the President’s office including meetings, events, and communications.