The Communications Coordinator supports the full breadth of the GC team’s work by providing administrative, operational and programmatic support to the team. They are responsible for managing the calendar/schedule, travel, and other support as requested for the Director of Global Strategic Communications. They provide support to the successful operational management of the GC team, including administrative support on contracts and invoices, scheduling, planning and logistical support of GC team meetings and retreats and support of recruitment and onboarding activities. The Coordinator maintains the GC team’s intranet website, prepares presentations, summaries, and/or reports, and may contribute to project management and other administrative, operations, and/or communications duties as requested.   


RESPONSIBILITIES & SCOPE

• Actively manages calendaring/scheduling, travel, another support as requested for the Director, Global Strategic Communications.
• Coordinates invoice processing and supports contract approval and filing process; may liase with Legal and Marketing Finance regarding contract requirements and approval.
• Schedules, coordinates and provides logistical support for team meetings.
• Leads planning and execution of team retreats and other team events, including travel and logistical arrangements.
• Assists with recruitment, onboarding, and systems training for new team members.
• Manages and updates team intranet page.
• Provides additional support to team as assigned to include project management, preparation of documents and presentations, and other needs.
• Participates on cross-functional teams as assigned.
• Maintains confidentiality of sensitive information.
• Opportunity to act independently on assigned tasks and projects.
• Coordinates projects and sets and manages timelines to ensure completion.
• Duties are performed under general supervision and established guidelines.