CI seeks a highly experienced Executive Assistant (EA) to support the CEO’s office. The EA provides daily administrative, operations, analytical, and project support for the CEO and his office. Duties include managing the executive’s calendars, handling confidential and sensitive information, preparing presentations and meeting materials for the CEO, and completing other related administrative tasks.  The Executive Assistant supports key department/division initiatives by preparing high-level correspondence, briefings, meeting notes, and tracking and following up on outstanding items.

They will work closely with senior staff throughout CI and external key constituents, including Board members and donors.  As the primary point of contact for the executive, they must display firmness, diplomacy, and tact in managing competing priorities and requests for the executive’s time and attention.  Duties are highly confidential and require a strong working knowledge of CI’s policies, procedures, programs, and operations and the ability to work effectively with others.

This position reports to the Chief of Staff. The individual may supervise staff as needed. Duties are performed under general direction. This position is based in Arlington, VA. The job duties for this position require it to be on-site at CI’s Arlington office the majority of the time.

RESPONSIBILITIES

• Assist the executive on all administrative matters.
• Screen incoming correspondence, calls, and requests and determine priority and appropriate disposition.  Ensure that critical and sensitive information flows to the executive in a timely manner. Develop appropriate follow-up procedures.
• Act as a liaison with other departments and others within and outside CI.
• Prepare correspondence, memos, presentations, and other communications material.
• Manage the executive’s calendar as well as vets meeting requests internally and externally. Prepare appropriate corresponding briefings.
• Manage the CEO’s daily itinerary and provide on-site support.
• Resolve immediate requests and provide confidential assistance to the CEO.