The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube   to hear stories from staff or visit  Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

The Conservation Program Assistant will be responsible for performing multiple administrative and logistical functions related to the Conservation Guatemala Program.  They report to the Executive Lead. The Conservation Program Assistant works for the Guatemala Program office, coordinating administrative tasks related to our conservation programs (Carbon, Fresh Water, Regenerative Agriculture, Lands Protection, Financial Mechanism, and others). This position is responsible for activities such as collecting and managing project data and files (financial and related to technical activities) keep track of weekly and monthly planning for the conservation team activities and executing logistics for meetings and events. In addition, They will be responsible for ensuring that systems are in place to track expenses and deadlines and products related to contracts are up to date. They will support in the writing of reports and proposals, keep internal systems updated and visit on-site project occasionally to collect additional information for monitoring purposes and/or assist conservation activities. They will also support the conservation team with other administrative tasks, including travel arrangements, processing forms, monitoring budgets and systematizing information. They will use available systems and resources to track and research data, and produce and review reports. The Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline.

They will use available systems and resources to maintain, track, and research data, and to produce and review reports. He/she will be responsible for scheduling and coordinating logistics for special events and/or meetings and coordinating with vendors and contractors. They may assist with the recruitment, training and coordination of the Program’s volunteers/interns working. In addition, he/she will apply established processes and practices to improve effectiveness and to document program procedures for reference by staff. The Professional may handle inquiries about business unit activities and assist in the development of program materials and correspondence. He/she will work cooperatively with the Conservancy staff, providing information necessary to make decisions and solve administrative and logistical problems needs.
The Professional may communicate on behalf of its supervisor with internal and external sources, including staff, donors, partners, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of projects/program. They must be eager to learn and grow within the organization.
Some information/responsibilities are highly confidential, hence the candidate chosen must maintain confidentiality and will need to acquire strong knowledge of TNC’s policies, procedures and operations. Uses TNC’s code of conduct and competencies as a baseline to conduct their actions and be an example for others.

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.

The Conservation Program Assistant develops all the necessary administrative, financial and assistance activities for the correct operation of the Guatemala Conservation Program.  He/She provide direct administrative support to one or more directors within a business unit.

RESPONSIBILITIES & SCOPE

• Provides planning and logistical support for staff meetings & events including scheduling and recording meeting minutes for various Boards and Committees and collating decisions, articles and supporting documents.
• Manages calendars and schedule meetings (including logistical & travel support) for the Guatemala Conservation Team, as needed
• Supports HUB platform updates in coordination with the Portfolio Manager and Executive Lead.
• Manages and maintains electronic shared files and folders
• Actively participates in committees related Conservation HETs
• Performs day to day duties and makes decisions as delegated by the supervisor.
• Supervises no staff but may oversee and direct work of office volunteers or interns.
• May work under minimal and/or distant supervision; may make some independent decisions based on analysis, experience, and context.
• Maintain confidentiality of all matters related to the work
• Ensures compliance with TNC internal policies, procedures, and external requirements
• Perform duties under general supervision and established guidelines.
• Support the build and updating the operating plans of the Program and implement action for its improvement, coordinate with the Conservation Director, and Other Strategies Leads.
• Develop the necessary administrative procedures for execution of agreements, grants and contracts of the Conservation Guatemala Program, coordinate with the financial team of TNC.
• Maintain a system to track expenses, progress and lessons learned of the projects.
• Maintain updated the contracts and agreements data base, including products due date and related payments. Give alerts of the administrative compliance.
• Support the review of the required expenses report, legalization of advances, expenses with credit card and requests for repayment made of the Conservation Director.
• Financial responsibility may include working within/managing a budget to complete projects, negotiating and contracting with vendors,
• Assist the Conservation Program Director in planning and execution, including preparation of financial inputs for new proposals.
• Work articulately with the teams of grants for public funds and private fund.
• Maintain organized the general archive of the Conservation Program
• Serve as a team member for assigned projects.
• May work in variable weather conditions, at remote locations, on difficult and hazardous terrain and under physically demanding circumstances.
• Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved.

• Bachelor’s degree in business administration and 2-years of experience in positions with similar responsibilities, preferably (but not mandatory) in fields related with natural resources or environmental projects;
• Experience organizing time, events and managing diverse activities to meet deadlines.
• Experience performing one or more administrative processes.
• Organizational skills and attention to detail
• Experience analyzing information for the purpose of preparing reports, coordinating activities, and solving problems.
• Experience working and communicating with a wide range of people.
• Experience using project management techniques and tools such as Microsoft.
• Experience using sensitivity in handling confidential information.

DESIRED QUALIFICATIONS

• Bilingual in Spanish and English
• Experience in project management and monitoring.
• Multi-cultural skills or cross-cultural experiences are appreciated.
• Experience utilizing databases for data entry and report production preferred.
• Strong administrative skills including attention to detail and numerical ability.
• Ability to plan, administer and record results of work-team meetings and activities.
• Ability to manage and implement complex processes.
• Ability to complete tasks independently within assigned time frames.
• Ability to manage multiple priorities, with assignments sometimes coming from a number of sources and work independently.
• Proficiency in interpreting guidelines and manipulating, analyzing, and interpreting data.
• Strong communication and presentation skills.
• Strong interpersonal skills, including ability to negotiate, influence, and persuade.

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

To apply for job ID 53686, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on July 23rd, 2023. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.