Environmental Defense Fund has teams working in India in Delhi, Indore, and Bihar. The Project Manager, India Operations will work closely with key players across the organization to support the day-to-day operations of EDF’s work in India. These responsibilities include establishing and implementing appropriate systems to maintain operational effectiveness and ensure compliance with all relevant laws and regulations. The Project Manager will track deliverables and assist in allocating resources strategically. They will also strengthen team synergies by fostering effective communications and interfacing with teams across EDF, including Global Operations, Global Mission, Finance, IT, Communications and Development to ensure collaboration and smooth functioning across our units. The Project Manager will report to the Lead Advisor, India.

Key Responsibilities

• Coordinate with others to develop new project management tools, roll out updated procedures, standardize approaches and optimize systems that support operational effectiveness for EDF’s work in India.
• Ensure that the team’s various goals and milestones are achieved by:
  • Working with the team to develop and/or implement necessary tracking tools and documents to foster project flow and efficiency.
  • Monitoring progress of projects to ensure grant milestones are met.
  • Participating in strategic planning efforts to ensure clear objectives and priorities.
  • Soliciting and sharing regular updates from project teams on key milestones and accomplishments.
• Manage the development of grant reports and proposals by coordinating with team leadership, drafting and proof-reading language, managing documents and communicating with EDF staff in other departments.
• Oversee contract development for consultants and partners, including working with key stakeholders to draft contract deliverables, coordinating review and approval of agreements by relevant team members, and identifying potential issues or compliance concerns and communicating them to Legal or Leadership as appropriate.
• Track ongoing and upcoming contracts in collaboration with program staff to ensure obligations of contracts are fulfilled and invoices are submitted in a timely fashion.
• Coordinate with other teams and departments at EDF, including Global Operations, Global Mission, Finance, IT, Communications and Development to ensure collaboration and smooth functioning across units.
• Ensure efficient and accurate processing of expense reimbursements, invoices, set up of new vendors and other administrative tasks.
• Assist in organizing team events and meetings to ensure they effectively meet their desired objectives.
• Prepare reports for India leadership including operational reviews and other team summaries.
• As needed, support the implementation of operational infrastructure for EDF’s work in India, including ensuring relevant policies and procedures are communicated and followed across the India team and other EDF teams conducting work in India.
• Mentor and train team members in standard operating procedures. Assist with on-boarding for new team members serving as a liaison with other departments such as HR and IT.
• Manage document sharing and storage using EDF supported platforms.
• Participate in advancing EDF’s Diversity, Equity, and Inclusion goals in which people from all backgrounds and experiences feel connected, included, and empowered to address the environmental and organizational challenges in alignment with EDF values.
• Additional relevant responsibilities as assigned.