The People Department is seeking a skilled and experienced Payroll & Benefits Associate. The Payroll and Benefits Associate administers the activities relating to the organization’s payroll, benefits and HRIS processing including developing, implementing, and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be the company’s subject matter expert and will be the first point of contact with all payroll, benefits, and HRIS administration.

DUTIES AND RESPONSIBILITIES

Payroll

• Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
• Process and administer leave of absence requests, disability paperwork, they can also interpret FMLA and ADA implications as they relate to those leaves of absences.
• Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
• Evaluate and implement payroll/HRIS systems upgrades and changes.
• Prepare quarterly tax credit reports and submit to third party vendor.
• Respond to all unemployment claims in a timely manner.
• Coordinates and conducts payroll training for new hires.
• Maintain employee records in payroll/HRIS systems.
• Administer the time and attendance policy and paid leave policy for all employees.
• Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.

Benefits

• Administer all employee benefit programs including enrollments and terminations.
• Manage all 401K contributions and transactions including responding to inquiries from employees regarding plan provisions.
• Coordinates and conducts the new employee benefits onboarding process and presents presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
• Works with Legal Team to fulfill all governmental regulatory mandates and ensures filings are performed as required.
• Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Plans, conducts, and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with Finance Team for quarterly and year end audits (payroll, Workers Comp, 401k, etc.)
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Processes monthly billings from providers. Reviews billings for accuracy and approves for payment in a timely manner. Resolves discrepancies with carriers and payroll.
• Coordinate with third party administrator to manage disability claims according to the plan.
• Administers online COBRA enrollments/changes and responds to and manages unemployment claims and workers compensation cases.