The Grants Coordinator coordinates grants and contract-related administration activities for a program or division. Working closely with the Grants Manager and other senior staff, they will support grant-making activities including planning and application activities, contracting, day-to-day administration, reporting, and closeout.

The Grants Coordinator reviews and processes grants-related data and maintains the accuracy of grants and award information in the grants system/database. They will process routine financial transactions and help generate timely financial and related reports including comparing budgeted vs. actual expenses. The Grants Coordinator reviews grants-related activities for accuracy, completeness, and compliance with CI and grantor policies and regulations and maintains filing systems. They will serve as a key information resource and facilitate effective communications among key stakeholders. The Grants Coordinator performs other administrative duties as assigned and may assist with grants training efforts.

This position does not supervise staff and duties are performed under general supervision; they will be based in Toamasina.

RESPONSIBILITIES

GRANT AWARD AND CONTRACTS:

• Compile and assist in reviewing documents related to the grant award process, including developing
• announcements of grant and subcontract opportunities.
• Conduct preliminary reviews of grantee technical and financial reports. Coordinate site visits/desk reviews as needed.
• Monitor proposals including project approval/rejection and overall project status. Keep senior staff informed of deadlines, targets, and workflow changes.
• Coordinate legal/HQ review of agreements and review that all necessary signatures are in place.
• Process contracts amendments and additions.
• Coordinate grants closeout activities as directed.

GRANTS ADMINISTRATION:

• Enter and maintain data and information into the grants system. Work with system administrators to resolve
• recording issues and recommend system improvements and efficiencies as needed.
• Process routine financial transactions including check requests.
• Assist in providing timely, accurate, and relevant reporting, including budget to actual comparisons and
• status reports.
• Monitor existing grants for compliance with grant agreements and CI policies and procedures.
• Assist grantees/consultants with routine financial, compliance, and system reporting questions. Provide training and support as directed.
• Serve as primary contact and manage day-to-day
• interactions with grantees and program, field, and HQ colleagues.
• Maintain hard copy and electronic agreements and related files.
• Provide other administrative support as directed.

PEOPLE AND RESOURCE MANAGEMENT RESPONSIBILITIES:

• This job does not directly manage staff but assists peers and may direct the work of interns, temporary employees, or contractors.
• Not accountable for an operating budget but tracks and monitors expenditures. Initiates check requests or similar routine transactions within established guidelines.
• Activities help manage public or private funds but are not directly accountable.
• Familiar with the requirements of donor agreements and CI’s donor-related policies and procedures.