This is a great opportunity for an Operations & Finance Coordinator to join a non-profit organization working to make a real difference in the world.
The successful candidate will support a broad range of finance and operations functions, including accounting, human resources, and operations. This position will play an integral part of a cohesive, highly motivated team and will work in a fast paced and collaborative environment. He/she will support the CEO and the Managing Director of the organization and will lead operations and finance tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounting & Finance
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Support budget and accounting admin tasks, including entering, tracking and managing all accounts payable and receivable in multiple systems
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Prepare and submit check requests and financial reporting
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Track donations, grants, and other income to ensure it is accurately coded and accounted for on a daily basis
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Prepare thank you letters for donations and grants
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Manage, track and review monthly reconciliation of accounts in Quickbooks (accounting software)
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Submit expense reports and check requests in a timely manner
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Liaise with PPC’s outside accounting contractor
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Maintain vendor records, receipts, contracts, and process payments to them in a timely manner
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Operations & Administrative Support
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Liaise between PPC and its fiscal sponsor, Earth Island Institute
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Prepare agreements with independent contractors, vendors, and outside businesses, interns, and others
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Manage job searches for new positions; monitor and organize applicant materials, job ad postings, etc.
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Manage relevant financial reports and requests in a timely manner
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Assist with organization and content management of all files including operations, finance, and HR on Google team drive (filing)
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Prepare and send letters and packages by UPS, USPS, FedEx, mail or email
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Support Executive Leadership with travel arrangements and expenses
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Facilitate logistics for team calls and yearly staff retreat, including agendas, call details, invites, etc.
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Manage CEO’s and Managing Director’s calendars, schedule and help prepare for meetings, including draft agendas, set up Zoom details, send calendar invites and reminders
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Support Executive Leadership in preparation for Board meetings
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Take notes on Google team drive and create follow up tasks after meetings in Monday.com (project management tool)
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Participate as a team member on special projects or company-wide initiatives as requested
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Additional administrative support as needed
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