In this role, you will become a team member within RMI’s Carbon-Free Buildings (CFB) Program, which seeks to decarbonize the building sector by 2050. We do this through efforts to deeply reduce energy consumption in residential and commercial buildings, electrify our building stock, dramatically reduce embodied carbon in the built environment and harness the mutual benefits of grid-interactive buildings. CFB drives impact in these areas through stakeholder engagement, tactical client engagements, thought leadership, R&D and demonstration projects. CFB balances research, technical analysis, boots-on-the-ground field work, communication, and collaboration to achieve its goals. Learn more about the CFB Program’s core initiatives here: https://rmi.org/our-work/buildings/

REALIZE, an initiative within CFB, is a market facilitation platform that seeks to establish high volume net zero carbon retrofit and new construction delivery programs across the US. Market facilitation activities include removing market barriers and aggregating demand while coordinating the supply chain to deploy high-quality, prefabricated retrofit and new construction packages that are easy to install, are affordable and are attractive to consumers. The REALIZE initiative also includes the Advanced Building Construction Collaborative, focused on scaling high performance construction leveraging industrialized construction and decarbonization technologies.

Position Overview

RMI is seeking a Program Coordinator with exceptional organizational and project management skills to operationally oversee REALIZE and facilitate successful grant and financial management for the REALIZE initiative. In this role, you will play a key role in everything from supporting REALIZE event logistics, to team meetings, to ensuring that all REALIZE team grants, namely state and federal funding sources, are effectively managed, reported on, and that all grantor requirements are met. You will also work to ensure all subrecipients are aligned with grant terms and requirements. Additionally, you will work closely with RMI’s central operations team to drive efficiency and support successful execution by designing and implementing systems to monitor and report on initiative activities, outcomes and resource usage. You will also ensure all project partners are appropriately resourced from the initiative budget, that progress and funding usage is appropriately tracked and reported to internal staff and funders, and that the initiative effectively coordinates and collaborates with stakeholders to drive the essential change required to rapidly scale building decarbonization technologies.

Your Key Responsibilities

Budget management and grant reporting:

• Maintain program budget by reforecasting on a monthly basis and support with annual budget creation both within Adaptive
• Work with Development and the program team to ensure coordination of key materials and all funding opportunities are up to date in Salesforce on a monthly basis
• Support program fundraising efforts by ensuring RMI and program qualifications are appropriately referenced in funding proposals
• Facilitate and manage the monitoring and reporting against all requirements in the program’s grant and contract agreements
• Manage grant management, tracking, and reporting in partnership with compliance manager, development officer, and program leadership
• Maintain a high-level view of the funding Pipeline and give feedback to leadership on future funding gaps
• Act as a liaison between finance and the program to ensure that the correct rates are being used for budgets in funding proposals and contracts

People:

• Support program team with full-cycle recruitment, including working with leadership to update and deliver on hiring targets and staff utilization
• Ensure that team members are participating in relevant trainings and utilizing their learning and development budgets
• Serve as point person for the program team on travel safety procedures and guidelines

Procurement and contracting:

• Plan, organize, and executes internal program-related events
• Manage invoices, current contracts, creation of new contracts and relationships with current and future program contractors
• Submit vendor bills correctly and in a timely manner
• Facilitate and manage procurement processes for the program with the support from RMI’s compliance manager

Project management:

• Ensure all team members are properly planned in project management tool
• Maintain project structures (including budget and project-specific data) and create new projects when needed in project management tool
• Review and approve timesheets and expense reports for the program
• Track RMI-standard KPIs and compiles results, generating actionable plans for improvement for leadership review
• Maintain the program’s SharePoint homepages

Internal (intra-institute) coordination:

• Serve as liaison between the program team and RMI’s operations departments, with a focus on efficiency and effectiveness
• Support operations in implementation of process improvements and RMI standards for program success
• Work with leaders to ensure consistent processes and tools are utilized across the program
• Facilitate internal coordination with other programs and operations on shared resources, providing frequent updates to leadership

Other/ miscellaneous:

• Additional responsibilities, as required