Assist in the administration of the SICU – related programme/project planning and receipt of relevant documentation for review and approval, including financial and narrative reports.
Compile, summarize, and present basic SICU-related information/data on specific programmes/project and related topics or issues.
Review SICU-related project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identify inconsistencies; distribute project documents to relevant parties upon approval.
Review budget revisions; verify availability of funds; ensure necessary approval and entry in computerized budget system.
Serve as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. travel and DSA arrangements, recruitment and appointment of personnel, travel arrangements, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
Compile, summarize and enter data on SICU-related project delivery; draft related status reports, identify shortfalls in delivery, budget overruns, etc., and bring to the attention of management.
Draft correspondence on budget-related and other issues and prepare and updates periodic reports, briefing notes, accounting spreadsheets, etc.
Provide general office assistance to the Head of Unit; respond to complex information requests and inquiries; review, log and route incoming correspondence; set up and maintains files/records; organize meetings, workshops; take minutes and compile meeting reports; deal with meeting documentation management; handles routine administrative tasks; prepare technical publications for publishing (English proof reading /editing /formatting).
Provide guidance/training to new/junior staff.
Perform other related duties as assigned.